Empleos de home office en Remote

Executive Assistant to the CEO (Remote)

About Viral Ideas Video Editing

We’re not your typical post-production house. Viral Ideas is a modern, fast-moving, tech-forward video editing company that blends AI + human creativity to produce hundreds of videos every month for brands across the U.S. Our clients include law firms, real estate companies, Fortune 500 brands, tech startups, e-commerce companies—and everything in between. We create content for YouTube, TikTok, Instagram, and Facebook with one goal in mind: helping our clients win with video.

We’re a fully remote team of 31 and growing fasnd taking on new challenges every day.

Executive Assistant Job Description

Are you the type of person who jumps in with both feet when it comes to organizing others? Do you thrive on managing multiple demands in a fast-paced environment? Are you lovely to work with? If yes, then read on!

Viral Ideas Video Editing is looking for an Executive Assistant to support our CEO. We need someone who’s passionate about keeping schedules aligned, loves the organization of sales leads, and can communicate clearly with a wide range of people—both internally and externally. You’ll be working closely with our CEO in a dynamic environment where priorities can shift quickly, so adaptability and resourcefulness are a must!

You’d Make a Great Fit for This Role If…

• You’re good at:

• Organizing all things in life – You have a knack for keeping everyone on track and on schedule.

• Moving fast with minimal/no errors – You handle multiple projects without dropping any balls.

• Technology – You embrace new tools and learn them quickly.

• Being extremely adaptable and cost-effective – You’re creative and resourceful, especially when it comes to getting the best deals or streamlining processes.

• Extra awesome if:

• You’re highly adaptable and driven.

• You have a never say never attitude.

• You’re able to catch even the smallest grammar mistakes.

• You can manage many projects at once and are super organized.

• You have experience (or a strong interest) in video production or the post-production industry.

What You’ll Do

The daily responsibilities in this role include, but are not limited to:

• Providing strategic administrative and project management support for the CEO.

• Processing and managing emails and calendars – You’ll ensure important communications don’t fall through the cracks.

• Scheduling internal and external meetings – From team huddles to client calls, you’re the scheduling pro.

• Drafting and managing correspondence and communications on behalf of the CEO, as appropriate.

• Setting up eSignature documents and ensuring proper completion.

• Initiating and completing orders and purchases.

• Planning and executing various team events and off-sites – From brainstorming agendas to booking venues, you’ll handle it all.

• Assisting with phone calls and communications to the company

• Assisting with sales

What You’ll Need

• Recent experience in administrative support, reporting to one or more executives.

• Experience working with executives in a rapidly growing environment (agency, consulting, SaaS, or video production/post-production environment preferred).

• Highly proficient in Google G-Suite Apps (Gmail, Docs, Sheets, Slides), clickup and hubspot (or a willingness to learn)

• A can-do attitude and a natural ability to adapt in a dynamic environment.

• Excellent written and verbal English communication skills.

Why Join Us

Working at Viral Ideas can accelerate your career and give you the opportunity to work with world-class talent. We’re a team that loves what we do and thrives on our ability to make an impact. We offer:

• Flexible work hours

• Opportunities to get involved in various projects and expand your skills and experience

• Competitive compensation ($2,000 - 3,000 USD per month)

• Lots of autonomy over how and where you work

Up for the Challenge?

Don’t wait! Apply for this role today, and be sure to include a link to a 1-minute video in your cover letter explaining why you think you’d be a great fit. We can’t wait to meet you!

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per month

Application Question(s):

• Please include a 1-minute video in your cover letter explaining why you think you’d be a great fit.

Work Location: Remote