Empleos de $210,000 en Desde casa

Position: Remote Administrative Assistant
Company: Green Attic Insulation
Location: Remote (Latin America)

Important:

• This position requires fluency in English. Resumes submitted in Spanish will not be considered.
• Accounts Payable (AP) and Accounts Receivable (AR) experience is mandatory.

About Green Attic Insulation:

Green Attic Insulation is one of Chicago’s leading experts in eco-friendly, energy-efficient insulation solutions. We are committed to creating healthier, more comfortable homes while maintaining the highest level of professionalism and quality.

Position Overview:

We are seeking a highly organized, detail-oriented, and proactive Remote Administrative Assistant to support our production department. This is a 100% virtual position offering flexible working hours, Monday through Friday between 6:00 am - 6:00 pm (Central Time Zone), with occasional Saturday availability as needed. The ideal candidate must have exceptional communication skills, a strong work ethic, and proven experience in managing AP and AR processes effectively.

Key Responsibilities:

Communication & Coordination:

• Handle phone calls with workers, clients, and teammates.
• Relay messages, updates, and instructions via Google Chat and Gmail.

Scheduling & Job Management:

• Confirm job completions in Jobber and close them in the system.
• Schedule new client projects and assign crews to jobs three days in advance.
• Track unfinished or rescheduled jobs and remind clients of upcoming visits.

Crew Accountability:

• Monitor crew leaders’ performance, including clock-ins, client updates, and job documentation.
• Ensure adherence to protocols like securing the warehouse and shutting off equipment.
• Track crew performance metrics, including strikes or bonus-impacting deductions.

Accounts Payable & Receivable Management:

• Manage invoice processing and payment schedules for vendors.
• Oversee customer billing, payment collection, and reconciliations.
• Maintain accurate financial records related to AP/AR.

Administrative Tasks:

• Organize and manage company records.
• Read and interpret insulation contracts, providing support for crew questions.
• Collaborate with other virtual team members on various projects.

Qualifications:

Language Skills:

• Fluency in English is mandatory.

Technical Skills:

• Proficiency in Google Workspace (Docs, Sheets, Gmail, Chat, Calendar).
• Experience with Jobber and AP/AR processes is required (training provided for Jobber if needed).

Administrative & Financial Skills:

• Strong organizational and written communication skills.
• Proven experience in Accounts Payable and Accounts Receivable management.

Experience:

• Minimum 3+ years in an administrative role, supporting a team of 10+ members.
• Background in construction or insulation industries is a plus.

Education:

• Bachelor’s Degree preferred but not required with relevant experience.

Other Requirements:

• Reliable high-speed internet connection.
• Strong attention to detail and ability to manage multiple tasks efficiently.

Compensation & Benefits:

• Pay: $150.00 - $180.00 per hour.
• Hours: Minimum 40 hours per week.

Why Join Us?

• Flexible remote work environment.
• Work with a top-performing, innovative team.
• Engage in meaningful work supporting eco-friendly and energy-efficient home solutions.

If you meet the qualifications and are passionate about delivering exceptional administrative support while contributing to sustainable living, we’d love to hear from you!

Job Type: Full-time

Pay: $150.00 - $200.00 per hour

Expected hours: 40 per week

Language:

• English (Required)

Work Location: Remote